Pool Brain
A modern "all in one" solution built by industry experts to give you more time, more money and less stress
Facts on this page checked on
Pool Brain is cloud-based software for pool service companies, covering quotes, job and route-stop scheduling with drag-and-drop dispatch and one-click route optimization, chemical dosing and usage tracking, a technician mobile app that works offline, automatic invoicing and billing (advance/arrears, flat rate, or per-visit) with integrated card/ACH payments, a customer portal, and two-way QuickBooks Online sync.
- Published price
- $50/mo + $65/mo per technician
- Pricing visibility
- Published on the vendor site
- Free trial
- 30 days [src]
- Contract
- unknown
- Headquarters
- unknown
- Founded
- unknown
- Website
- poolbrain.com
Pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Base Plan (Office Users) | $50/month [src] | Unlimited office/admin users. This base fee is required and combines with the per-technician fee below to make the total monthly plan. | |
| Field Technician | $65 per technician/month [src] Minimum: The pricing calculator defaults to and starts at 5 active field technicians, selectable in increments of 5 up to 50. Not confirmed whether the per-tech rate changes at higher technician counts — only the 5-technician example ($325/month = 5 x $65) was verified. | Per active field technician, added to the $50/month base fee. Site example: 5 technicians = $325/month + $50/month base = $375/month total. |
Features
| Feature | Support | Checked |
|---|---|---|
| Recurring route scheduling | Yes [src] Product distinguishes recurring "Route Stops" from one-time "Jobs" throughout web and app. Filter Clean Auto-Scheduling: "Filter and Salt Cell clean jobs are auto-created based on any schedule you choose." | August 21, 2026 |
| Route optimization | Yes [src] "Optimize with one click. Drag & drop anything anywhere." Also "1-click optimization on mobile or web." | August 21, 2026 |
| Drag-and-drop dispatch | Yes [src] "Drag and drop everything everywhere. Use one time moves to cover the unexpected." | August 21, 2026 |
| Mobile technician app | Yes [src] Dedicated "Technician App" section covering guided workflows, quotes, chemical dosing, and route optimization from the app. | August 21, 2026 |
| Offline mode | Yes [src] "Our app was designed to work under any conditions which is why it doesn't need a username, password or cell signal to operate. It automatically and securely syncs job data to the cloud whenever it has good signal." | August 21, 2026 |
| Chemical readings and dosing | Yes [src] "Chemical dosing is automatically calculated in the app when technician enters readings. Chem use & cost is automatically tracked." | August 21, 2026 |
| Service verification photos | Yes [src] Proof of Service Emails show "clearly labeled pictures ... according to your workflow"; Issue Reports let techs "take pictures and enter notes." | August 21, 2026 |
| Work orders and repairs | Yes [src] Issue Reports: "When a pool service tech needs to report something to the office ... choose a category like 'repair needed' or 'system down'," tracked separately from recurring route stops. | August 21, 2026 |
| Estimates and proposals | Yes [src] Quotes: "Create and send quotes in the app or on the web ... Quotes automatically become jobs when approved." | August 21, 2026 |
| Invoicing | Yes [src] "Create and manage all your invoices/payments directly in Pool Brain." | August 21, 2026 |
| Recurring / automatic billing | Yes [src] Automatic Billing: "Every month, your invoices get created automatically, paid via credit card or ACH automatically and emailed automatically." | August 21, 2026 |
| Integrated payment processing | Yes [src] In-app card/ACH billing via "Pool Brain Payments"; processing rates (3.2% card, 1% ACH) published on the vendor's own fee schedule page. | August 21, 2026 |
| Customer portal | Yes [src] "Give your customers access to view past job and route stop details on demand." | August 21, 2026 |
| QuickBooks sync | Yes [src] "Automatically import and 2 way sync customer names, contact info, addresses, invoices, payments, refunds, products/services, categories and more." | August 21, 2026 |
| Chemical / inventory tracking | Partial [src] Automatic chemical usage/cost tracking "by customer, job, property, body of water, technician." No mention found of parts/stock inventory counts, so scored partial rather than full. | August 21, 2026 |
| Time tracking | Partial [src] Custom Alerts include "Time: Technician late start, not enough time at job or too much time spent," implying per-job time is captured, but no explicit clock-in/out feature was found described. | August 21, 2026 |
| Reporting and dashboards | Yes [src] Graphs & Charts, a Route Profit report, and Technician Scorecards ("stats, chem spend/cost, alert trends and more"). | August 21, 2026 |
Integrations
- QuickBooks Online [src] — Two-way sync of customers, invoices, payments, refunds, and more.
- WaterGuru [src] — Listed under "Integrated with Industry Leading Platforms" (logo captioned "WaterGuru - remote water chemistry monitoring").
- Orenda [src] — "Orenda Calculator" referenced as a screen in the technician app; also shown as a homepage integration logo ("Orenda and LSI").
- LaMotte (Spin Touch) [src] — Homepage integration logo captioned "Pool Company Software Integration - LaMotte Spin Touch."
Compared with
Sources
Every fact above traces to one of these pages, read on the date shown. See the methodology for how we handle conflicts and corrections.
- Pool Brain Pricing — Pricing page, checked · screenshot on file
- Pool Brain homepage — Product page, checked
- Pool Brain Features — Product page, checked
- Pool Brain Payment Services Fee Schedule — Documentation, checked