Camp Management Software
CampBrain vs CampSite
What CampBrain and CampSite each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
CampBrain and CampSite on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | CampBrain | CampSite |
|---|---|---|
| Published price | Custom quote | Custom quote |
| Pricing visibility | Contact sales only | Contact sales only |
| Free trial | Unknown | Unknown |
| Contract | Billed as an annual subscription (CampBrain's own words: "Your annual subscription includes time that you can use to design and develop your custom reports, free of charge"). Commitment length, cancellation terms, and renewal terms are not published. | unknown |
| Headquarters | unknown | Warminster, Pennsylvania, United States |
| Founded | 1994 | unknown |
CampBrain pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| CampBrain | contact sales [src] No plan names, tiers, or prices are published; the vendor's only pricing information is that billing is an "annual subscription" (per the customer-service page). Every page's call to action is "Schedule a Demo" or "Let's Chat," never a price. | One web-based platform sold as several modules: Camp Management, Staff Management, Medical Management, Camp Store, Attendance, Conference Center, Fundraising, and Payments — the same product line applied to day, overnight, faith-based, special-needs, YMCA/agency, school-based, and conference-center customers. |
No published setup, onboarding, or payment-processing fees were found for CampBrain. None found is not the same as none charged.
CampSite pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| CampSite | contact sales [src] No price, plan name, or tier is published; the site links no pricing page and every call to action sitewide is "Book a Demo." The vendor's own FAQ confirms named internal plan tiers exist ("How do I upgrade or downgrade my plan?") without disclosing them. | One camp management platform for day and overnight/residential camps: online registration and enrollment, digital forms and waivers, medical and medication management, configurable payment schedules and discounts, a Parent Dashboard portal, two-way text and email messaging, bunk/group assignment (Bunking Board), activity scheduling, transportation/bus routing, a camp store and camper spending accounts, staff hiring, and reporting — plus the myCAMPapp parent mobile app. |
| Fee | Amount | Checked |
|---|---|---|
| Credit card / ACH processing (Constellation Payments) | Not published. CampSite's FAQ states: "For Constellation Payments' processing rates, please contact our Payment Services Manager, Melissa Lincoln, by calling (919) 435-2943 or emailing mlincoln@campmanagement.com." [src] | |
| Text messaging add-on (text credits) | Not published. Text messaging must be added to the base subscription (support-site article title: "Adding Text Messaging to your Subscription") and is billed through purchasable text credits bought from the Admin > DB Management panel; the vendor's help article says only that purchasing "will authorize CampSite to charge your payment method on file for the associated fee." Credits never expire and roll over year to year; replies received from parents/staff do not consume credits, only messages sent. [src] | |
| API access | Not published. CampSite's FAQ: "If you're interested in purchasing access to our API, please send an email to support@campmanagement.com." API access is what a customer's own developer would use to build a custom integration (e.g., to accounting software) — there is no built-in integration included by default. [src] |
Feature comparison
| Feature | CampBrain | CampSite |
|---|---|---|
| Online registration | Yes [src] | Yes [src] |
| Camper health records | Yes [src] | Yes [src] |
| Medication management | Unknown | Yes [src] |
| Payment plans | Unknown | Yes [src] |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Photo sharing | Unknown | Yes [src] |
| Cabin assignments | Yes [src] | Yes [src] |
| Activity scheduling | Unknown | Yes [src] |
| Transportation management | Yes [src] | Yes [src] |
| Camp store accounts | Yes [src] | Yes [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
CampBrain
- Best Camp Management Software | CampBrain | Summer Camp — Pricing page, checked · screenshot on file
- Camp Management Software | CampBrain | Camp Registration — Product page, checked · screenshot on file
- About Us - CampBrain — Company page, checked · screenshot on file
- Day Camp Registration Software - CampBrain — Product page, checked · screenshot on file
- Overnight Camp Management Software | CampBrain — Product page, checked · screenshot on file
- YMCA/Agency Camp Management - CampBrain — Product page, checked · screenshot on file
- School Summer Camp - Camp Management Software | CampBrain — Product page, checked · screenshot on file
- Customer Service - CampBrain — Product page, checked · screenshot on file
- Exciting News: Xplor Technologies and Clubessential Holdings merge to form new Xplor Technologies - CampBrain — Company page, checked · screenshot on file
- 2025: Year In Review - CampBrain — Other, checked · screenshot on file
CampSite
- Home - CampSite — Pricing page, checked · screenshot on file
- Features - CampSite — Product page, checked · screenshot on file
- About Us - CampSite — Company page, checked · screenshot on file
- myCAMPapp — Product page, checked · screenshot on file
- Support - CampSite — Company page, checked · screenshot on file
- CampSite Support — Documentation, checked · screenshot on file
- Parent Dashboard – CampSite Support — Documentation, checked · screenshot on file
- Financial – CampSite Support — Documentation, checked · screenshot on file
- Text Messaging – CampSite Support — Documentation, checked · screenshot on file
- Purchasing Additional Text Credits – CampSite Support — Documentation, checked · screenshot on file
- FAQs – CampSite Support — Documentation, checked · screenshot on file
- How much does it cost to process credit card payments/refunds? – CampSite Support — Documentation, checked · screenshot on file
- Does CampSite integrate with any third party softwares (e.g. QuickBooks)? – CampSite Support — Documentation, checked · screenshot on file
- Sibling discounts in CampSite – CampSite Support — Documentation, checked · screenshot on file