Vendor Almanac

27 vendors · 5 categories · verified through August 25, 2026

Camp Management Software

CampBrain vs iCampPro

What CampBrain and iCampPro each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.

Both products checked through

CampBrain

Published price

Custom quote

Pricing checked on

[src]

iCampPro

Published price

From$5per registration

Pricing checked on

[src]

CampBrain and iCampPro on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.

Side by side

CampBrain and iCampPro on the same facts each vendor's own pages
Fact CampBrainiCampPro
Published price Custom quoteFrom $5 per registration
Pricing visibility Contact sales onlyPartly published
Free trial UnknownUnknown
Contract Billed as an annual subscription (CampBrain's own words: "Your annual subscription includes time that you can use to design and develop your custom reports, free of charge"). Commitment length, cancellation terms, and renewal terms are not published.unknown
Headquarters unknownLongview, Texas, United States
Founded 19942019

CampBrain pricing

CampBrain plans as published at www.campbrain.com
Plan Price Includes Checked
CampBrain contact sales [src]
No plan names, tiers, or prices are published; the vendor's only pricing information is that billing is an "annual subscription" (per the customer-service page). Every page's call to action is "Schedule a Demo" or "Let's Chat," never a price.
 One web-based platform sold as several modules: Camp Management, Staff Management, Medical Management, Camp Store, Attendance, Conference Center, Fundraising, and Payments — the same product line applied to day, overnight, faith-based, special-needs, YMCA/agency, school-based, and conference-center customers.

No published setup, onboarding, or payment-processing fees were found for CampBrain. None found is not the same as none charged.

Full CampBrain pricing detail →

iCampPro pricing

iCampPro plans as published at www.icamppro.com
Plan Price Includes Checked
Per-Registration (starting rate) $5 per reservation per use [src]
Minimum: The vendor's own wording is "Pricing starts as low as $5 per registration" — it does not disclose what plan, feature set, camp size, or volume achieves this rate, nor any higher published rate. "For complete pricing details, schedule your demo with a representative today!"
 A per-registration software fee. Card and ACH payment processing are billed separately per iCampPro's Payment Processing Fees page (see `fees`).
iCampPro fees beyond the subscription as published at www.icamppro.com
Fee Amount Checked
Payment Gateway Fee $10 per month [src]
Listed as a standalone recurring line on the Payment Processing Fees page, separate from the "Monthly Fee: $10" listed further down under "eCheck & ACH Payments (if applicable)." The page does not state whether these are the same $10 or additive — recorded as published, unresolved.
Credit card processing (Mastercard/Visa/Discover) 2.9% + $0.50 per transaction [src]
Credit card processing (American Express) 3.5% + $0.50 per transaction [src]
eCheck & ACH processing Monthly Fee: $10; Processing Fee: 1% + $0.50 per transaction [src]
The vendor's own page presents this "Monthly Fee: $10" as a separate line item from the "Payment Gateway Fee: $10 per month" listed above it — see that fee's notes for the same ambiguity.
Chargeback fee $25 per chargeback [src]
CC Voice Authorization Fee $1 per voice authorization [src]
Foreign CC Handling Fee 1% per foreign transaction [src]
ACH return / rejection fee Return Fee: $5 per return | ACH Rejection Fee: $5 per rejection [src]
SMS / text messaging (communications center add-on) No published rate. The vendor states SMS "isn't included in standard iCampPro contracts" and can be added "for a small fee based on usage"; SMS message credits "must be purchased in advance and are consumed as one credit per message, per recipient." Email capabilities are included in the standard per-registration contract. [src]

Full iCampPro pricing detail →

Feature comparison

CampBrain and iCampPro against the same checklist each vendor's own pages
Feature CampBrainiCampPro
Online registration Yes [src] Yes [src]
Camper health records Yes [src] Yes [src]
Medication management Unknown Yes [src]
Payment plans Unknown Yes [src]
Integrated payment processing Yes [src] Yes [src]
Customer portal Yes [src] Yes [src]
Photo sharing Unknown Unknown
Cabin assignments Yes [src] Yes [src]
Activity scheduling Unknown No [src]
Transportation management Yes [src] Unknown
Camp store accounts Yes [src] Yes [src]
Reporting and dashboards Yes [src] Yes [src]

Sources

CampBrain

iCampPro