Camp Management Software
iCampPro
Camp Software Designed with Purpose, Driven by Results.
iCampPro is camp management software backed by iClassPro, built for day, overnight, and family-style camps. It covers online registration and waitlists, digital camp forms and agreement/waiver collection, camper health records and medication-administration tracking, cabin and friend-group assignments, seasonal staff hiring, a parent-facing Registration Portal, an email/SMS communications center, an onsite camp store point-of-sale system with prepaid camper spending accounts, and general-ledger financial reporting. Payment processing runs only through the vendor's integrated payment services — it describes itself as a "PCI compliant, Level 1 certified payment facilitator (PayFac)" — and outside processors are not supported.
Pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Per-Registration (starting rate) | $5 per reservation per use [src] Minimum: The vendor's own wording is "Pricing starts as low as $5 per registration" — it does not disclose what plan, feature set, camp size, or volume achieves this rate, nor any higher published rate. "For complete pricing details, schedule your demo with a representative today!" | A per-registration software fee. Card and ACH payment processing are billed separately per iCampPro's Payment Processing Fees page (see `fees`). |
Features
| Feature | Support | Checked |
|---|---|---|
| Online registration | Yes [src] Registration Portal lets families "review upcoming registrations, see open camp options, sign up for waitlists, manage payment options, fill out forms, and more"; Express Registration Links guide families directly into a specific camp event's sign-up. | August 25, 2026 |
| Camper health records | Yes [src] "Use standardized health fields in forms to collect details on allergies, conditions, and medications." Includes a built-in library of "over 800 common medications" and an editable library of common conditions/accommodations (e.g. epilepsy, diabetes), gated behind role-based staff permissions. | August 25, 2026 |
| Medication management | Yes [src] "Camp nurses can easily see which campers need medication at specific times. As doses are marked as administered, campers are removed from the list and intentionally skipped doses may be noted with reasons. Visual indicators help teams protect campers from unintentionally missed doses." | August 25, 2026 |
| Digital waivers | Yes [src] "Agreements & Waiver Forms — Camps can create an unlimited number of forms for agreements or waivers ... and attach them to specific camp events to collect during registration. Add text, attestation checkboxes, and auto-filled date and time stamps for easy online collection in the Registration Portal." The page describes attestation checkboxes with date/time stamps; no drawn or typed signature is mentioned. | August 25, 2026 |
| Payment plans | Yes [src] "Payment Plans – Offer one or more payment plans to help keep camp affordable and accessible for your families. You may set a deadline for signup for each plan, as well as a deposit or specific payment installment dates." Confirmed again on the Camp Management page: "payment plans with different deposits, installments, and frequencies." | August 25, 2026 |
| Discounts and financial aid | Partial [src] "Coupon Codes – ... Share a code with customers with an expiration date for a dollar or percentage discount and either limited or unlimited uses." The Camp Management page separately notes "Organizations may be linked to a camp to help cover some of the registration fees." Both are generic discount/sponsor tools; no named sibling-discount or scholarship-specific feature was found. | August 25, 2026 |
| Integrated payment processing | Yes [src] "iCampPro requires customers to use our integrated payment processing services. This ensures full access to our payment features and seamless reporting across the platform." The same page calls iCampPro Payment Services "a Level 1 PCI-compliant provider"; the Registration Portal page describes the organization as "a PCI compliant, Level 1 certified payment facilitator (PayFac)." | August 25, 2026 |
| Customer portal | Yes [src] Registration Portal: a branded (logo, colors, custom greetings) household dashboard for registrations, forms, payments, camp store balances, and a searchable custom FAQ tool. | August 25, 2026 |
| Two-way customer messaging | Partial [src] Built-in email + SMS communications center with templates, scheduling, saved audiences, and open/click tracking, described as one-to-many sends: the page tells camps to set a reply-to address on outgoing communications "to get replies directly in that email inbox," and no in-app two-way conversation feature is described. SMS is a paid add-on billed per message credit and "isn't included in standard iCampPro contracts." | August 25, 2026 |
| Photo sharing | Unknown No photo-sharing-to-parents feature appears on the comprehensive features-overview page (camp-management-software-features) or any other fetched product page; every "photo" match found in those pages' source was the website's own image-gallery widget code, not a product feature. | — |
| Cabin assignments | Yes [src] Camper Groups tool: name group types ("cabins," "teams," "pods"), set size/age/gender rules per group, and "simply drag camper names into the group they should be a part of"; staff can also be assigned to cabins/groups. | August 25, 2026 |
| Activity scheduling | No [src] "Does iCampPro offer camp activity scheduling or track preferences? At this time, iCampPro does not offer activity scheduling features. However, camp forms may include questions to collect camper preferences for activities ... Additionally, camper groups may be used to organize attendees into activity groups for assigning rotation groups if the feature is not being used for cabin assignments." | August 25, 2026 |
| Transportation management | Unknown No bus/route/shuttle/transportation feature or page was found anywhere on the site, including the comprehensive features-overview page and main navigation — but unlike activity scheduling, no explicit vendor statement confirms its absence. | — |
| Camp store accounts | Yes [src] On-site POS kiosk ("Accept cash, credit, or campers' prepaid camp store accounts at checkout") plus prepaid camper spending accounts families fund from the Registration Portal, multiple storefronts, and inventory/vendor-shipment tracking. | August 25, 2026 |
| Camper check-in and check-out | Yes [src] "Your camp can choose between a simple one-tap check out process and an authorized pickup confirmation workflow. With pickup confirmation enabled, your team can identify designated pickup persons from camp forms and add notes." Families "add or update authorized pickup contacts" via online camper forms. (This detail is in the page's scroll-triggered HTML, not its plain-text render.) | August 25, 2026 |
| Staff recruiting and onboarding | Partial [src] Full applications/hiring workflow: job postings, custom applications, automated reference-collection emails, and custom interview forms with grading. No built-in certification or background-check tracking: "our primary focus is on optimizing the workflows that help camp teams narrow down job applicants ... our camp staff recruitment tools do include webhooks, which allow the delivery of key information to external software APIs based on offer status triggers" for background checks, not a native tracker. | August 25, 2026 |
| QuickBooks sync | No [src] "Does iCampPro replace accounting software like QuickBooks? No. Our financial reporting tools are designed to support operational financial visibility ... Camps should continue using their existing accounting platforms alongside iCampPro's reporting capabilities. There are no direct integrations or APIs with third-party accounting platforms." | August 25, 2026 |
| Reporting and dashboards | Yes [src] "A configurable general ledger style interface, which includes a trial balance summary, drill-in features to review activities" plus GL-code and AR-report customization and CSV export; access is controlled by user role. | August 25, 2026 |
14 of 18 checklist features confirmed present, 2 confirmed absent.
Compared with
Sources
Every fact above traces to one of these pages, read on the date shown. The methodology covers what happens when pages disagree and how to send a correction.
- Camp Management and Online Registration Software – iCampPro — Pricing page, checked · screenshot on file
- iCampPro Online Camp Management Software — Documentation, checked · screenshot on file
- Camp Health Management Software for Meds, Illness, Injury – iCampPro — Product page, checked · screenshot on file
- Create & Collect Online Camp Registration Forms - iCampPro — Product page, checked · screenshot on file
- Easy Online Camp Registration Software Portal – iCampPro — Product page, checked · screenshot on file
- Enhanced Camp Email Marketing & SMS Messages - iCampPro — Product page, checked · screenshot on file
- Camp Cabin Management with Camper Groups - iCampPro — Product page, checked · screenshot on file
- Manage Camp Schedules and Organize Camp Data- iCampPro — Product page, checked · screenshot on file
- Summer Camp Check In & Attendance Tracking – iCampPro — Product page, checked · screenshot on file
- Boost Onsite Camp Store Sales with POS Software - iCampPro — Product page, checked · screenshot on file
- Camp Staff Recruitment & Camp Hiring Software - iCampPro — Product page, checked · screenshot on file
- Financial Reporting Tools for Summer Camps - iCampPro — Product page, checked · screenshot on file
- Integrated Payment Processing Online or at Camp – iCampPro — Product page, checked · screenshot on file
- Camp Management Software Features & Tools – iCampPro — Product page, checked · screenshot on file
- About iCampPro – Innovative Camp Registration and Management — Company page, checked · screenshot on file