Camp Management Software
CampBrain vs UltraCamp
What CampBrain and UltraCamp each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
CampBrain and UltraCamp on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | CampBrain | UltraCamp |
|---|---|---|
| Published price | Custom quote | Contact sales |
| Pricing visibility | Contact sales only | Contact sales only |
| Free trial | Unknown | Unknown |
| Contract | Billed as an annual subscription (CampBrain's own words: "Your annual subscription includes time that you can use to design and develop your custom reports, free of charge"). Commitment length, cancellation terms, and renewal terms are not published. | UltraCamp requires a signed contract during onboarding — "Our Welcome Team will help you with signing your contract, completing the wizard, and arranging payments" — before a program can launch online registration, alongside a 4-to-6-call training process spread over roughly 3-4 weeks. No term length, minimum commitment period, or cancellation policy is published on ultracampmanagement.com or help.ultracamp.com. |
| Headquarters | unknown | Niles, Michigan, United States |
| Founded | 1994 | unknown |
CampBrain pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| CampBrain | contact sales [src] No plan names, tiers, or prices are published; the vendor's only pricing information is that billing is an "annual subscription" (per the customer-service page). Every page's call to action is "Schedule a Demo" or "Let's Chat," never a price. | One web-based platform sold as several modules: Camp Management, Staff Management, Medical Management, Camp Store, Attendance, Conference Center, Fundraising, and Payments — the same product line applied to day, overnight, faith-based, special-needs, YMCA/agency, school-based, and conference-center customers. |
No published setup, onboarding, or payment-processing fees were found for CampBrain. None found is not the same as none charged.
UltraCamp pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| UltraCamp Platform | contact sales [src] Minimum: The pricing page's "Rainy Day Protection" copy states "an exception of a minimum fee" applies before usage-based charges take over, but no dollar amount for that minimum is published on the rendered page. A three-tier price table (Basic $275/mo, Advanced $475/mo, Enterprise $975/mo, each with an included annual-individuals count and a per-person overage rate — see pricing_summary for the full figures) is present in this page's HTML but hidden at every responsive breakpoint (elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile on its wrapping section) and never rendered to a visitor. It is not recorded as a plan for that reason. | Vendor's own framing on the pricing page: unlimited training, free emergency support, unlimited admin users, and unlimited custom reports, billed on a usage basis above an unstated minimum fee. The page names no tiers and shows no dollar figures; its calls to action are "Talk to Sales," "Schedule a Demo," and "Send Us a Message." |
| Fee | Amount | Checked |
|---|---|---|
| Minimum monthly fee (usage-based billing) | Not published. The pricing page's "Rainy Day Protection" section states: "With an exception of a minimum fee, customers only get charged based on actual use rather than what they were quoted" — no dollar figure appears on the rendered page. [src] | |
| Card/ACH payment processing rate | Not published. UltraCamp states customers can pay by "ACH, Credit, &/or Cash" with "industry standard security protocols" through UltraCamp ParentPay, and that "UltraCamp operates as an ACH Originator," but no percentage or per-transaction rate for card or ACH processing appears on ultracampmanagement.com or help.ultracamp.com. [src] | |
| Returned ACH fee | Amount not published. UltraCamp "can also add a 'Returned ACH Fee' with a penalty amount based on the type of return. You will be charged the ACH Return Fee regardless of the type of return." [src] |
Feature comparison
| Feature | CampBrain | UltraCamp |
|---|---|---|
| Online registration | Yes [src] | Yes [src] |
| Camper health records | Yes [src] | Yes [src] |
| Medication management | Unknown | Yes [src] |
| Payment plans | Unknown | Yes [src] |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Photo sharing | Unknown | Yes [src] |
| Cabin assignments | Yes [src] | Yes [src] |
| Activity scheduling | Unknown | Yes [src] |
| Transportation management | Yes [src] | Unknown [src] |
| Camp store accounts | Yes [src] | Add-on [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
CampBrain
- Best Camp Management Software | CampBrain | Summer Camp — Pricing page, checked · screenshot on file
- Camp Management Software | CampBrain | Camp Registration — Product page, checked · screenshot on file
- About Us - CampBrain — Company page, checked · screenshot on file
- Day Camp Registration Software - CampBrain — Product page, checked · screenshot on file
- Overnight Camp Management Software | CampBrain — Product page, checked · screenshot on file
- YMCA/Agency Camp Management - CampBrain — Product page, checked · screenshot on file
- School Summer Camp - Camp Management Software | CampBrain — Product page, checked · screenshot on file
- Customer Service - CampBrain — Product page, checked · screenshot on file
- Exciting News: Xplor Technologies and Clubessential Holdings merge to form new Xplor Technologies - CampBrain — Company page, checked · screenshot on file
- 2025: Year In Review - CampBrain — Other, checked · screenshot on file
UltraCamp
- Pricing - UltraCamp — Pricing page, checked · screenshot on file
- Summer Camp Management Software - UltraCamp — Product page, checked · screenshot on file
- Features - UltraCamp — Product page, checked · screenshot on file
- About - UltraCamp — Company page, checked · screenshot on file
- UltraCamp Help Center — Documentation, checked · screenshot on file
- Integrations – UltraCamp — Documentation, checked · screenshot on file
- Tools – UltraCamp — Documentation, checked · screenshot on file
- Session Setup – UltraCamp — Documentation, checked · screenshot on file
- Scheduling Lodging – UltraCamp — Documentation, checked · screenshot on file
- Should I use Activities or Options? – UltraCamp — Documentation, checked · screenshot on file
- Search results for "transportation" – UltraCamp — Documentation, checked · screenshot on file
- Search results for "quickbooks" – UltraCamp — Documentation, checked · screenshot on file
- General – UltraCamp — Documentation, checked · screenshot on file
- FAQ – UltraCamp — Documentation, checked · screenshot on file
- ACH Processing in UltraCamp – UltraCamp — Documentation, checked · screenshot on file
- What to expect for initial setup – UltraCamp — Documentation, checked · screenshot on file
- Health and Medical – UltraCamp — Documentation, checked · screenshot on file
- Extra Services – UltraCamp — Documentation, checked · screenshot on file