Camp Management Software
Campminder vs CampBrain
What Campminder and CampBrain each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
Campminder and CampBrain on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | Campminder | CampBrain |
|---|---|---|
| Published price | Custom quote per camp | Custom quote |
| Pricing visibility | Contact sales only | Contact sales only |
| Free trial | Unknown | Unknown |
| Contract | unknown | Billed as an annual subscription (CampBrain's own words: "Your annual subscription includes time that you can use to design and develop your custom reports, free of charge"). Commitment length, cancellation terms, and renewal terms are not published. |
| Headquarters | Boulder, Colorado, United States | unknown |
| Founded | unknown | 1994 |
Campminder pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Classic | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "For smaller camps under 100 campers or teams just starting with camp management software that want reliable core tools without unnecessary complexity." Online Registration and Payments, Forms and documents (parents and staff), email communication, integrated health care, cabin and group assignments, transportation, reporting, online photo albums, camp staffing. | |
| Deluxe | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "Built for growing camps ready to deliver a modern parent experience and automate operational workflows, without jumping to enterprise features you don't need yet." All Classic features, plus mobile forms with camera scanning, push notifications, in-app photo streams, scheduled emails, a drag-and-drop email editor, shared draft emails, and 10,000 SMS included. | |
| Professional | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "For enterprise camps and sophisticated operations that need advanced scheduling, unlimited communication, analytics, and premium parent features included." Everything in Deluxe, plus free unlimited photo downloads, free facial recognition, free letters and eLetters, staff access to Campanion, advanced staff management, sophisticated reporting and analytics, alumni management, 20,000 SMS included, a dedicated success team, priority feature access, and custom integrations. |
No published setup, onboarding, or payment-processing fees were found for Campminder. None found is not the same as none charged.
CampBrain pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| CampBrain | contact sales [src] No plan names, tiers, or prices are published; the vendor's only pricing information is that billing is an "annual subscription" (per the customer-service page). Every page's call to action is "Schedule a Demo" or "Let's Chat," never a price. | One web-based platform sold as several modules: Camp Management, Staff Management, Medical Management, Camp Store, Attendance, Conference Center, Fundraising, and Payments — the same product line applied to day, overnight, faith-based, special-needs, YMCA/agency, school-based, and conference-center customers. |
No published setup, onboarding, or payment-processing fees were found for CampBrain. None found is not the same as none charged.
Feature comparison
| Feature | Campminder | CampBrain |
|---|---|---|
| Online registration | Yes [src] | Yes [src] |
| Camper health records | Yes [src] | Yes [src] |
| Medication management | Yes [src] | Unknown |
| Payment plans | Yes [src] | Unknown |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Photo sharing | Yes [src] | Unknown |
| Cabin assignments | Yes [src] | Yes [src] |
| Activity scheduling | Yes [src] | Unknown |
| Transportation management | Yes [src] | Yes [src] |
| Camp store accounts | Yes [src] | Yes [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
Campminder
- Campminder Pricing | Tailored Solutions for Every Camp — Pricing page, checked · screenshot on file
- Home - Campminder — Product page, checked · screenshot on file
- Campminder | Pioneering Excellence in Camp Management — Company page, checked · screenshot on file
- Registration & Forms | Streamline Your Camp Operations — Product page, checked · screenshot on file
- Comprehensive Health Management with Campminder — Product page, checked · screenshot on file
- Efficient Transportation Management with Campminder — Product page, checked · screenshot on file
- Campanion App | Enhancing Camp Experiences on the Go — Product page, checked · screenshot on file
- Campminder Email & Text Messaging | Camp Communication — Product page, checked · screenshot on file
- Streamlined Staff Application Form with Campminder — Product page, checked · screenshot on file
- Campminder Reporting | Data-Driven Camp Excellence — Product page, checked · screenshot on file
- Campminder Business & Finance | Streamline Camp Operations — Product page, checked · screenshot on file
- Campminder Unified Person Record | The info you need in a single view — Product page, checked · screenshot on file
- Accounts: Set Up Your Camp Store | Campminder Help Center — Documentation, checked · screenshot on file
- The Financial Tab: Manage Family Financials in the Record | Campminder Help Center — Documentation, checked · screenshot on file
- Forms Frenzy | Campminder Help Center — Documentation, checked · screenshot on file
- Medical: The Medical Reporter | Campminder Help Center — Documentation, checked · screenshot on file
- CampInTouch: Login and FAQ | Campminder Help Center — Documentation, checked · screenshot on file
- Applicant Tracking System: Build Pipelines, Move Applicants, and Prep for Placement | Campminder Help Center — Documentation, checked · screenshot on file
- Calm Communications | Campminder Help Center — Documentation, checked · screenshot on file
CampBrain
- Best Camp Management Software | CampBrain | Summer Camp — Pricing page, checked · screenshot on file
- Camp Management Software | CampBrain | Camp Registration — Product page, checked · screenshot on file
- About Us - CampBrain — Company page, checked · screenshot on file
- Day Camp Registration Software - CampBrain — Product page, checked · screenshot on file
- Overnight Camp Management Software | CampBrain — Product page, checked · screenshot on file
- YMCA/Agency Camp Management - CampBrain — Product page, checked · screenshot on file
- School Summer Camp - Camp Management Software | CampBrain — Product page, checked · screenshot on file
- Customer Service - CampBrain — Product page, checked · screenshot on file
- Exciting News: Xplor Technologies and Clubessential Holdings merge to form new Xplor Technologies - CampBrain — Company page, checked · screenshot on file
- 2025: Year In Review - CampBrain — Other, checked · screenshot on file