Vendor Almanac

27 vendors · 5 categories · verified through August 25, 2026

Camp Management Software

Campminder

Summer Camp, Streamlined

Facts on this page checked on

Contact sales Free trial unknown

Campminder is camp management software for summer camps, day camps, and youth programs, covering online registration and forms, camper health records, staff hiring and applicant tracking, parent communication, cabin and activity scheduling, transportation, a camper-funded camp store, and reporting. It ships as three suites — Classic, Deluxe, and Professional — with CampInTouch as the parent-facing account portal and Campanion as its mobile app for messaging, forms, and a facial-recognition photo feed.

Pricing

Campminder plans as published at campminder.com
Plan Price Includes Checked
Classic Custom quote [src]
Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published.
 "For smaller camps under 100 campers or teams just starting with camp management software that want reliable core tools without unnecessary complexity." Online Registration and Payments, Forms and documents (parents and staff), email communication, integrated health care, cabin and group assignments, transportation, reporting, online photo albums, camp staffing.
Deluxe Custom quote [src]
Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published.
 "Built for growing camps ready to deliver a modern parent experience and automate operational workflows, without jumping to enterprise features you don't need yet." All Classic features, plus mobile forms with camera scanning, push notifications, in-app photo streams, scheduled emails, a drag-and-drop email editor, shared draft emails, and 10,000 SMS included.
Professional Custom quote [src]
Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published.
 "For enterprise camps and sophisticated operations that need advanced scheduling, unlimited communication, analytics, and premium parent features included." Everything in Deluxe, plus free unlimited photo downloads, free facial recognition, free letters and eLetters, staff access to Campanion, advanced staff management, sophisticated reporting and analytics, alumni management, 20,000 SMS included, a dedicated success team, priority feature access, and custom integrations.

Full pricing detail, fees, and contract terms →

Features

Campminder against the camp management checklist Campminder's own pages
Feature Support Checked
Online registration Yes [src]
"Our online registration creates a super simple sign-up process"; forms and data "automatically flow into the larger Campminder system." The suites page lists "Online Registration and Payments" as a Classic (base) suite feature, and this page separately states discounts and personalized pricing are configurable at registration.
 August 25, 2026
Camper health records Yes [src]
"Campminder comes fully equipped with an integrated health care system ... All health forms, from home and from the doctors office, are collected into one Unified Person Record" with "secure, organized records and reports." The suites page lists "Integrated health care" as a Classic-suite feature.
 August 25, 2026
Medication management Yes [src]
Campminder's own sitewide feature list (a hidden "modal-features" panel embedded in this page's HTML, titled "Everything You Need, to Do Anything You Can Imagine") names "eMar" alongside "Health History" and "Health Center" as separate line items. The site does not describe what the eMar tool logs or how — only the feature name "eMar" was found.
 August 25, 2026
Digital waivers Partial [src]
The CampInTouch FAQ says "Some forms, like the Release and Indemnity Waiver or Parent Authorization Form, are designated as web forms and must be completed online rather than uploaded" — waivers are completed online, but no page describes an e-signature mechanism or a guardian-signature step, so this is recorded as partial. "Forms Frenzy" (articles/13729938) and the Registration & Forms and Staff Applications & Forms product pages describe collecting forms and contracts without mentioning signatures.
 August 25, 2026
Payment plans Yes [src]
Describes a "Deposit Payment Method" and "installment billing," where "sending an invoice advances the family to the next installment"; the record tracks a running "installment number" and "amount past due." The registration-forms product page separately advertises "recurring payment plans."
 August 25, 2026
Discounts and financial aid Yes [src]
Documents a camp-wide "Sibling or Multiple Sessions Discount" (can be disabled per family) and references handling "a scholarship" as a manual ledger item. The registration-forms product page separately states "Discounts? Personalized pricing? Done, and done."
 August 25, 2026
Integrated payment processing Yes [src]
Describes adding "a debit/credit card or eCheck account to a family's record," a saved card vault, in-app refunds and reversals, and batch "credit card payments" and "eCheck runs." The Business & Finance solutions page corroborates: "collect on-time payments and reconcile bank accounts... Control online transactions with one single solution." No processor name (e.g. Stripe) or processing rate is published; the homepage FAQ only references setting up a "Merchant Account" during onboarding.
 August 25, 2026
Customer portal Yes [src]
"Your CampInTouch account is your hub for all things camp... enroll your camper, send emails, make payments, and submit required forms — all in one place," gated behind its own email/password login with 2FA-style email verification codes.
 August 25, 2026
Two-way customer messaging Partial [src]
Describes automated, scheduled email and SMS sends — "send timely updates when a bus gets a flat tire," emails triggered from reports — and the suites page includes 10,000-20,000 SMS per season by suite. Neither this page, the pricing/suites page, nor the "Calm Communications" help article (which covers only the Communication Hub and Mass Emailer, both email tools) describes parents replying to a text or the reply being captured — outbound/scheduled messaging is confirmed, two-way SMS is not.
 August 25, 2026
Photo sharing Yes [src]
Campanion's photo feed: "Organized albums that parents can browse from their phones," "Saveable and shareable," and "Face Finder technology automatically tags photos." Per the suites page, in-app photo streams start at the Deluxe suite; free unlimited photo downloads and free facial recognition are Professional-suite-only ("free" implying they are a paid add-on below Professional).
 August 25, 2026
Cabin assignments Yes [src]
"Cabin and group assignments" is listed as a Classic (base) suite feature. The "Forms Frenzy" help article separately describes "Collect and Report on Bunk Requests — Allowing applicants to request specific bunks or counselors gives you flexibility in assignments while tracking these preferences."
 August 25, 2026
Activity scheduling Yes [src]
Named as "Activity Scheduling & Elective Scheduling" in the sitewide feature list embedded in this page's HTML (see medication-management note on the same list). It is not called out in the suite-by-suite bullet lists on the pricing/suites page.
 August 25, 2026
Transportation management Yes [src]
"Compile your buses, routes, stops, shuttles and schedules... Every kid needs to be accounted for. Attendance check-ins built in to your travel plan"; a "Daily Passenger Update" report runs for the next day. "Transportation" is also a listed Classic-suite feature.
 August 25, 2026
Camp store accounts Yes [src]
Camp store is organized as "Departments → Categories → Items," with wholesale vs. retail pricing, barcode-scanner items, low-inventory alerts, and family-funded balances ("families can fund accounts and view balances" through CampInTouch, with a configurable minimum/ maximum funding amount) rung up on a cash register against camper balances.
 August 25, 2026
Camper check-in and check-out Yes [src]
"The Authorized Grown-Ups Form, mainly for day camps, lets parents specify who can pick up their camper for added safety." The Transportation product page separately describes travel "Attendance check-ins."
 August 25, 2026
Staff recruiting and onboarding Yes [src]
"Set up mobile-friendly applications. Receive them, run reference checks and background checks, filter your candidates for easy decisions... Hiring, onboarding and managing are covered, too." A dedicated Applicant Tracking System (help.campminder.com, articles/12746262) builds per-role hiring pipelines with stages and automated routing. No explicit certification-tracking feature was named.
 August 25, 2026
QuickBooks sync Unknown
No mention of QuickBooks, or any named accounting-software sync, anywhere on the marketing site or in the public help center (including the Campminder Financials help collection and both financial-tab articles). The only named data-integration paths are the Campminder API and Zapier.
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Reporting and dashboards Yes [src]
"Campminder collects and connects your data from across your whole camp into one comprehensive, powerful reporting feature. Use our pre-built reports for your finances, enrollment, transportation, and more. Or build your own reports." A dedicated Medical Reporter (help.campminder.com, articles/13146225) builds custom health-record reports with saved filter and field presets.
 August 25, 2026

Integrations

Compared with

Campminder vs CampBrainCampminder vs CampDocCampminder vs UltraCampCampminder vs CampSiteCampminder vs iCampPro

Sources

Every fact above traces to one of these pages, read on the date shown. The methodology covers what happens when pages disagree and how to send a correction.