Pool Service Software
Pool Brain vs Pool Office Manager
What Pool Brain and Pool Office Manager each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
Pool Brain and Pool Office Manager on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | Pool Brain | Pool Office Manager |
|---|---|---|
| Published price | $50/mo + $65/mo per technician | From $125/month |
| Pricing visibility | Published on the vendor site | Published on the vendor site |
| Free trial | 30 days | Yes |
| Contract | unknown | Month-to-month; no long-term contract stated |
| Headquarters | unknown | Columbus, Ohio, United States |
| Founded | unknown | 2014 |
Pool Brain pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Base Plan (Office Users) | $50/month [src] | Unlimited office/admin users. This base fee is required and combines with the per-technician fee below to make the total monthly plan. | |
| Field Technician | $65 per technician/month [src] Minimum: The pricing calculator defaults to and starts at 5 active field technicians, selectable in increments of 5 up to 50. Not confirmed whether the per-tech rate changes at higher technician counts — only the 5-technician example ($325/month = 5 x $65) was verified. | Per active field technician, added to the $50/month base fee. Site example: 5 technicians = $325/month + $50/month base = $375/month total. |
| Fee | Amount | Checked |
|---|---|---|
| Setup fee | Free — page headline states "ALL FEATURES + FREE SETUP" [src] | |
| Card payment processing | 3.2% + $0.25 per transaction (3.5% + $0.25 if the card is manually keyed; additional 1% of the transaction amount for international cards) [src] | |
| ACH payment processing | 1% + $0.25 per transaction ($15 maximum per transaction) [src] | |
| Pool Brain Payments monthly fee | $20/month, prorated upon activation and billed with the monthly Pool Brain subscription renewal (only applies to customers enrolled in Pool Brain Payments) [src] |
Pool Office Manager pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| First user | $125/month [src] | Base monthly price covering the first user. Includes unlimited customers, photos, emails, jobs, quotes, invoices, GPS, chemistry, scheduling, free updates/feature upgrades, and unlimited tech support + training. Mobile app works offline. | |
| Additional user | $25 per user/month [src] | Per additional user beyond the first, up to 11 total users. Example given on page: 2 users = $150/month, 4 users = $200/month. | |
| Fleet (12+ users) | contact sales for a fleet rate [src] | For companies with 12 or more users. Page states: "12+ Users? Contact us for a fleet rate." |
| Fee | Amount | Checked |
|---|---|---|
| Activation fee | $500 Activation Fee to get started - WAIVED UNTIL 2/15/26 [src] Quoted verbatim from the pricing page as of 2026-08-21. The stated waiver end date (2/15/26) has already passed as of the check date, and the page had not been updated to reflect that, so whether the fee is currently charged is unclear from the page text alone. | |
| QuickBooks integration add-on | +$25/mo [src] | |
| Card payment processing | POM offers a 2.9% processing rate for payments when using our preferred vendor. [src] |
Feature comparison
| Feature | Pool Brain | Pool Office Manager |
|---|---|---|
| Recurring route scheduling | Yes [src] | Yes [src] |
| Route optimization | Yes [src] | Yes [src] |
| Mobile technician app | Yes [src] | Yes [src] |
| Offline mode | Yes [src] | Yes [src] |
| Chemical readings and dosing | Yes [src] | Yes [src] |
| Service verification photos | Yes [src] | Yes [src] |
| Work orders and repairs | Yes [src] | Yes [src] |
| Invoicing | Yes [src] | Yes [src] |
| Recurring / automatic billing | Yes [src] | Yes [src] |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Two-way customer messaging | Unknown | Unknown |
| QuickBooks sync | Yes [src] | Yes [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
Pool Brain
- Pool Brain Pricing — Pricing page, checked · screenshot on file
- Pool Brain homepage — Product page, checked
- Pool Brain Features — Product page, checked
- Pool Brain Payment Services Fee Schedule — Documentation, checked
Pool Office Manager
- Pool Business Management Software Pricing | Pool Office Manager — Pricing page, checked · screenshot on file
- #1 Pool Service Software for Businesses | Pool Office Manager — Product page, checked
- Pool Service Software Management Features | Pool Office Manager — Product page, checked
- About Us | Pool Office Manager — Company page, checked
- Free Trial | Pool Office Manager — Other, checked
- Pool Office Manager | Pool Service Invoice Software — Product page, checked
- Pool Office Manager | Support and Customer Service — Other, checked
- Pool Office Manager | Pool Service Reporting Tool — Product page, checked
- Pool Office Manager | Pool Route Software — Product page, checked
- Pool Office Manager | Pool Service CRM — Product page, checked
- Pool Office Manager | Pool Service Inventory Software — Product page, checked
- How to Manage Seasonal Hires & Temporary Workers Efficiently For Pool Service Businesses — Other, checked