Camp Management Software
Campminder vs iCampPro
What Campminder and iCampPro each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
Campminder and iCampPro on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | Campminder | iCampPro |
|---|---|---|
| Published price | Custom quote per camp | From $5 per registration |
| Pricing visibility | Contact sales only | Partly published |
| Free trial | Unknown | Unknown |
| Contract | unknown | unknown |
| Headquarters | Boulder, Colorado, United States | Longview, Texas, United States |
| Founded | unknown | 2019 |
Campminder pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Classic | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "For smaller camps under 100 campers or teams just starting with camp management software that want reliable core tools without unnecessary complexity." Online Registration and Payments, Forms and documents (parents and staff), email communication, integrated health care, cabin and group assignments, transportation, reporting, online photo albums, camp staffing. | |
| Deluxe | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "Built for growing camps ready to deliver a modern parent experience and automate operational workflows, without jumping to enterprise features you don't need yet." All Classic features, plus mobile forms with camera scanning, push notifications, in-app photo streams, scheduled emails, a drag-and-drop email editor, shared draft emails, and 10,000 SMS included. | |
| Professional | Custom quote [src] Minimum: Pricing is customized per camp based on enrollment and other factors, determined with a Campminder Account Executive; no number is published. | "For enterprise camps and sophisticated operations that need advanced scheduling, unlimited communication, analytics, and premium parent features included." Everything in Deluxe, plus free unlimited photo downloads, free facial recognition, free letters and eLetters, staff access to Campanion, advanced staff management, sophisticated reporting and analytics, alumni management, 20,000 SMS included, a dedicated success team, priority feature access, and custom integrations. |
No published setup, onboarding, or payment-processing fees were found for Campminder. None found is not the same as none charged.
iCampPro pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Per-Registration (starting rate) | $5 per reservation per use [src] Minimum: The vendor's own wording is "Pricing starts as low as $5 per registration" — it does not disclose what plan, feature set, camp size, or volume achieves this rate, nor any higher published rate. "For complete pricing details, schedule your demo with a representative today!" | A per-registration software fee. Card and ACH payment processing are billed separately per iCampPro's Payment Processing Fees page (see `fees`). |
| Fee | Amount | Checked |
|---|---|---|
| Payment Gateway Fee | $10 per month [src] Listed as a standalone recurring line on the Payment Processing Fees page, separate from the "Monthly Fee: $10" listed further down under "eCheck & ACH Payments (if applicable)." The page does not state whether these are the same $10 or additive — recorded as published, unresolved. | |
| Credit card processing (Mastercard/Visa/Discover) | 2.9% + $0.50 per transaction [src] | |
| Credit card processing (American Express) | 3.5% + $0.50 per transaction [src] | |
| eCheck & ACH processing | Monthly Fee: $10; Processing Fee: 1% + $0.50 per transaction [src] The vendor's own page presents this "Monthly Fee: $10" as a separate line item from the "Payment Gateway Fee: $10 per month" listed above it — see that fee's notes for the same ambiguity. | |
| Chargeback fee | $25 per chargeback [src] | |
| CC Voice Authorization Fee | $1 per voice authorization [src] | |
| Foreign CC Handling Fee | 1% per foreign transaction [src] | |
| ACH return / rejection fee | Return Fee: $5 per return | ACH Rejection Fee: $5 per rejection [src] | |
| SMS / text messaging (communications center add-on) | No published rate. The vendor states SMS "isn't included in standard iCampPro contracts" and can be added "for a small fee based on usage"; SMS message credits "must be purchased in advance and are consumed as one credit per message, per recipient." Email capabilities are included in the standard per-registration contract. [src] |
Feature comparison
| Feature | Campminder | iCampPro |
|---|---|---|
| Online registration | Yes [src] | Yes [src] |
| Camper health records | Yes [src] | Yes [src] |
| Medication management | Yes [src] | Yes [src] |
| Payment plans | Yes [src] | Yes [src] |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Photo sharing | Yes [src] | Unknown |
| Cabin assignments | Yes [src] | Yes [src] |
| Activity scheduling | Yes [src] | No [src] |
| Transportation management | Yes [src] | Unknown |
| Camp store accounts | Yes [src] | Yes [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
Campminder
- Campminder Pricing | Tailored Solutions for Every Camp — Pricing page, checked · screenshot on file
- Home - Campminder — Product page, checked · screenshot on file
- Campminder | Pioneering Excellence in Camp Management — Company page, checked · screenshot on file
- Registration & Forms | Streamline Your Camp Operations — Product page, checked · screenshot on file
- Comprehensive Health Management with Campminder — Product page, checked · screenshot on file
- Efficient Transportation Management with Campminder — Product page, checked · screenshot on file
- Campanion App | Enhancing Camp Experiences on the Go — Product page, checked · screenshot on file
- Campminder Email & Text Messaging | Camp Communication — Product page, checked · screenshot on file
- Streamlined Staff Application Form with Campminder — Product page, checked · screenshot on file
- Campminder Reporting | Data-Driven Camp Excellence — Product page, checked · screenshot on file
- Campminder Business & Finance | Streamline Camp Operations — Product page, checked · screenshot on file
- Campminder Unified Person Record | The info you need in a single view — Product page, checked · screenshot on file
- Accounts: Set Up Your Camp Store | Campminder Help Center — Documentation, checked · screenshot on file
- The Financial Tab: Manage Family Financials in the Record | Campminder Help Center — Documentation, checked · screenshot on file
- Forms Frenzy | Campminder Help Center — Documentation, checked · screenshot on file
- Medical: The Medical Reporter | Campminder Help Center — Documentation, checked · screenshot on file
- CampInTouch: Login and FAQ | Campminder Help Center — Documentation, checked · screenshot on file
- Applicant Tracking System: Build Pipelines, Move Applicants, and Prep for Placement | Campminder Help Center — Documentation, checked · screenshot on file
- Calm Communications | Campminder Help Center — Documentation, checked · screenshot on file
iCampPro
- Camp Management and Online Registration Software – iCampPro — Pricing page, checked · screenshot on file
- iCampPro Online Camp Management Software — Documentation, checked · screenshot on file
- Camp Health Management Software for Meds, Illness, Injury – iCampPro — Product page, checked · screenshot on file
- Create & Collect Online Camp Registration Forms - iCampPro — Product page, checked · screenshot on file
- Easy Online Camp Registration Software Portal – iCampPro — Product page, checked · screenshot on file
- Enhanced Camp Email Marketing & SMS Messages - iCampPro — Product page, checked · screenshot on file
- Camp Cabin Management with Camper Groups - iCampPro — Product page, checked · screenshot on file
- Manage Camp Schedules and Organize Camp Data- iCampPro — Product page, checked · screenshot on file
- Summer Camp Check In & Attendance Tracking – iCampPro — Product page, checked · screenshot on file
- Boost Onsite Camp Store Sales with POS Software - iCampPro — Product page, checked · screenshot on file
- Camp Staff Recruitment & Camp Hiring Software - iCampPro — Product page, checked · screenshot on file
- Financial Reporting Tools for Summer Camps - iCampPro — Product page, checked · screenshot on file
- Integrated Payment Processing Online or at Camp – iCampPro — Product page, checked · screenshot on file
- Camp Management Software Features & Tools – iCampPro — Product page, checked · screenshot on file
- About iCampPro – Innovative Camp Registration and Management — Company page, checked · screenshot on file