Camp Management Software
CampSite vs iCampPro
What CampSite and iCampPro each publish — plans, fees, contract terms, and a shared feature checklist — side by side, every row linked to its source and dated.
CampSite and iCampPro on the same checklist, priced from their own pages, on the dates shown. unknown means unverified, not missing — and the call is yours.
Side by side
| Fact | CampSite | iCampPro |
|---|---|---|
| Published price | Custom quote | From $5 per registration |
| Pricing visibility | Contact sales only | Partly published |
| Free trial | Unknown | Unknown |
| Contract | unknown | unknown |
| Headquarters | Warminster, Pennsylvania, United States | Longview, Texas, United States |
| Founded | unknown | 2019 |
CampSite pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| CampSite | contact sales [src] No price, plan name, or tier is published; the site links no pricing page and every call to action sitewide is "Book a Demo." The vendor's own FAQ confirms named internal plan tiers exist ("How do I upgrade or downgrade my plan?") without disclosing them. | One camp management platform for day and overnight/residential camps: online registration and enrollment, digital forms and waivers, medical and medication management, configurable payment schedules and discounts, a Parent Dashboard portal, two-way text and email messaging, bunk/group assignment (Bunking Board), activity scheduling, transportation/bus routing, a camp store and camper spending accounts, staff hiring, and reporting — plus the myCAMPapp parent mobile app. |
| Fee | Amount | Checked |
|---|---|---|
| Credit card / ACH processing (Constellation Payments) | Not published. CampSite's FAQ states: "For Constellation Payments' processing rates, please contact our Payment Services Manager, Melissa Lincoln, by calling (919) 435-2943 or emailing mlincoln@campmanagement.com." [src] | |
| Text messaging add-on (text credits) | Not published. Text messaging must be added to the base subscription (support-site article title: "Adding Text Messaging to your Subscription") and is billed through purchasable text credits bought from the Admin > DB Management panel; the vendor's help article says only that purchasing "will authorize CampSite to charge your payment method on file for the associated fee." Credits never expire and roll over year to year; replies received from parents/staff do not consume credits, only messages sent. [src] | |
| API access | Not published. CampSite's FAQ: "If you're interested in purchasing access to our API, please send an email to support@campmanagement.com." API access is what a customer's own developer would use to build a custom integration (e.g., to accounting software) — there is no built-in integration included by default. [src] |
iCampPro pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Per-Registration (starting rate) | $5 per reservation per use [src] Minimum: The vendor's own wording is "Pricing starts as low as $5 per registration" — it does not disclose what plan, feature set, camp size, or volume achieves this rate, nor any higher published rate. "For complete pricing details, schedule your demo with a representative today!" | A per-registration software fee. Card and ACH payment processing are billed separately per iCampPro's Payment Processing Fees page (see `fees`). |
| Fee | Amount | Checked |
|---|---|---|
| Payment Gateway Fee | $10 per month [src] Listed as a standalone recurring line on the Payment Processing Fees page, separate from the "Monthly Fee: $10" listed further down under "eCheck & ACH Payments (if applicable)." The page does not state whether these are the same $10 or additive — recorded as published, unresolved. | |
| Credit card processing (Mastercard/Visa/Discover) | 2.9% + $0.50 per transaction [src] | |
| Credit card processing (American Express) | 3.5% + $0.50 per transaction [src] | |
| eCheck & ACH processing | Monthly Fee: $10; Processing Fee: 1% + $0.50 per transaction [src] The vendor's own page presents this "Monthly Fee: $10" as a separate line item from the "Payment Gateway Fee: $10 per month" listed above it — see that fee's notes for the same ambiguity. | |
| Chargeback fee | $25 per chargeback [src] | |
| CC Voice Authorization Fee | $1 per voice authorization [src] | |
| Foreign CC Handling Fee | 1% per foreign transaction [src] | |
| ACH return / rejection fee | Return Fee: $5 per return | ACH Rejection Fee: $5 per rejection [src] | |
| SMS / text messaging (communications center add-on) | No published rate. The vendor states SMS "isn't included in standard iCampPro contracts" and can be added "for a small fee based on usage"; SMS message credits "must be purchased in advance and are consumed as one credit per message, per recipient." Email capabilities are included in the standard per-registration contract. [src] |
Feature comparison
| Feature | CampSite | iCampPro |
|---|---|---|
| Online registration | Yes [src] | Yes [src] |
| Camper health records | Yes [src] | Yes [src] |
| Medication management | Yes [src] | Yes [src] |
| Payment plans | Yes [src] | Yes [src] |
| Integrated payment processing | Yes [src] | Yes [src] |
| Customer portal | Yes [src] | Yes [src] |
| Photo sharing | Yes [src] | Unknown |
| Cabin assignments | Yes [src] | Yes [src] |
| Activity scheduling | Yes [src] | No [src] |
| Transportation management | Yes [src] | Unknown |
| Camp store accounts | Yes [src] | Yes [src] |
| Reporting and dashboards | Yes [src] | Yes [src] |
Sources
CampSite
- Home - CampSite — Pricing page, checked · screenshot on file
- Features - CampSite — Product page, checked · screenshot on file
- About Us - CampSite — Company page, checked · screenshot on file
- myCAMPapp — Product page, checked · screenshot on file
- Support - CampSite — Company page, checked · screenshot on file
- CampSite Support — Documentation, checked · screenshot on file
- Parent Dashboard – CampSite Support — Documentation, checked · screenshot on file
- Financial – CampSite Support — Documentation, checked · screenshot on file
- Text Messaging – CampSite Support — Documentation, checked · screenshot on file
- Purchasing Additional Text Credits – CampSite Support — Documentation, checked · screenshot on file
- FAQs – CampSite Support — Documentation, checked · screenshot on file
- How much does it cost to process credit card payments/refunds? – CampSite Support — Documentation, checked · screenshot on file
- Does CampSite integrate with any third party softwares (e.g. QuickBooks)? – CampSite Support — Documentation, checked · screenshot on file
- Sibling discounts in CampSite – CampSite Support — Documentation, checked · screenshot on file
iCampPro
- Camp Management and Online Registration Software – iCampPro — Pricing page, checked · screenshot on file
- iCampPro Online Camp Management Software — Documentation, checked · screenshot on file
- Camp Health Management Software for Meds, Illness, Injury – iCampPro — Product page, checked · screenshot on file
- Create & Collect Online Camp Registration Forms - iCampPro — Product page, checked · screenshot on file
- Easy Online Camp Registration Software Portal – iCampPro — Product page, checked · screenshot on file
- Enhanced Camp Email Marketing & SMS Messages - iCampPro — Product page, checked · screenshot on file
- Camp Cabin Management with Camper Groups - iCampPro — Product page, checked · screenshot on file
- Manage Camp Schedules and Organize Camp Data- iCampPro — Product page, checked · screenshot on file
- Summer Camp Check In & Attendance Tracking – iCampPro — Product page, checked · screenshot on file
- Boost Onsite Camp Store Sales with POS Software - iCampPro — Product page, checked · screenshot on file
- Camp Staff Recruitment & Camp Hiring Software - iCampPro — Product page, checked · screenshot on file
- Financial Reporting Tools for Summer Camps - iCampPro — Product page, checked · screenshot on file
- Integrated Payment Processing Online or at Camp – iCampPro — Product page, checked · screenshot on file
- Camp Management Software Features & Tools – iCampPro — Product page, checked · screenshot on file
- About iCampPro – Innovative Camp Registration and Management — Company page, checked · screenshot on file