Martial Arts Studio Software
Gymdesk
Manage attendance, promotions, payments, and bookings for your martial arts studio in one platform
Gymdesk is gym and martial arts studio management software for scheduling, attendance, billing, and payments, founded in 2016 and used by more than 4,500 gyms in 34 countries. For martial arts programs it tracks rank and promotion progress against criteria such as sessions attended, training hours, or skill requirements, and notifies staff when a member is ready to test. Plans are priced by active-member band, from Micro Gym (up to 50 members) to a custom Enterprise plan for 400+ members.
Pricing
| Plan | Price | Includes | Checked |
|---|---|---|---|
| Micro Gym | $75/month [src] | Up to 50 active members. Unlimited staff accounts, a responsive gym website, and every feature Gymdesk builds. | |
| Small Gym | $100/month [src] | 51-100 active members. Unlimited staff accounts, a responsive gym website, and every feature Gymdesk builds. | |
| Medium Gym | $150/month [src] | 101-200 active members. Unlimited staff accounts, a responsive gym website, and every feature Gymdesk builds. | |
| Large Gym | $200/month [src] | 201-400 active members. Unlimited staff accounts, a responsive gym website, and every feature Gymdesk builds. | |
| Enterprise | contact us [src] | 400+ active members. "Tailored to your size and setup." Same feature set as the other tiers; the vendor sizes the plan on a call. |
Features
| Feature | Support | Checked |
|---|---|---|
| Class scheduling | Yes [src] Online class booking with customizable booking rules; integrates with the built-in scheduling and attendance-tracking features. | August 22, 2026 |
| Attendance tracking | Yes [src] Digital check-in by 4-digit code, name search, barcode, or QR code; mass check-in, live class attendance tracking, and bulk or past attendance input. | August 22, 2026 |
| Belt and rank tracking | Yes [src] FAQ "How do I track promotions?": for each program (BJJ, Taekwondo, kids' classes, etc.) you set promotion criteria per rank/belt using sessions attended, days at current rank, training hours, minimum age, or skill requirements. Students see their progress toward their next belt in the member portal, and staff are notified when someone is ready to test. | August 22, 2026 |
| Curriculum tracking | Yes [src] Same promotion-criteria system as belt-rank-tracking: per-rank requirements including training hours and skill requirements, with progress reporting toward each one. | August 22, 2026 |
| Family memberships | Yes [src] "Family account management" is listed as a member-app feature. The homepage separately states "family memberships are built in." | August 22, 2026 |
| Trial and lead management | Yes [src] Lead capture forms with automatic follow-up; tracks each prospect from inquiry through tour, trial, and membership sign-up. | August 22, 2026 |
| Digital waivers | Yes [src] Digital member sign-up (online or on a tablet) lets a gym "add waivers, membership options, capture payment information, add custom member fields." Lead-capture landing-page forms can also include a waiver. No mention found of guardian/minor-specific signature handling. | August 22, 2026 |
| Recurring / automatic billing | Yes [src] Recurring and one-time payments, automatic payment reminders, and failed-payment retry. | August 22, 2026 |
| Integrated payment processing | Yes [src] Card and bank-debit payments processed in-product via Stripe, Square, Authorize.net, GoCardless, or Ezypay. | August 22, 2026 |
| Invoicing | Yes [src] "Gym billing software allows gyms to take payments and create invoices." | August 22, 2026 |
| Customer portal | Yes [src] Member portal (app and web) shows current memberships, payment methods, attendance history, and upcoming schedule; includes family account management. | August 22, 2026 |
| Two-way customer messaging | Yes [src] Built-in two-way texting: "replies land in one inbox tied to each member's profile, you're emailed so nothing's missed, and any staffer can answer." Email and push notifications are included in every plan; SMS is a metered add-on (see fees). | August 22, 2026 |
| Member mobile app | Yes [src] Branded native mobile app for members: bookings, attendance/training history, skills progress, payment methods, and family account management. | August 22, 2026 |
| QuickBooks sync | No [src] Listed integrations are Zapier, Kisi, ActiveCampaign, Zoom, Stripe, Square, Authorize.net, GoCardless, and Ezypay. No QuickBooks or other accounting-software integration found. | August 22, 2026 |
| Reporting and dashboards | Yes [src] Revenue and attendance tracking, member acquisition/churn analysis, overdue-payment monitoring, and month-over-month comparisons. | August 22, 2026 |
14 of 15 checklist features confirmed present, 1 confirmed absent.
Integrations
Compared with
Sources
Every fact above traces to one of these pages, read on the date shown. The methodology covers what happens when pages disagree and how to send a correction.
- Gymdesk Pricing — Pricing page, checked · screenshot on file
- Gymdesk - Gym Management Software — Product page, checked
- Gymdesk - Martial Arts Software — Product page, checked
- Gymdesk - About — Company page, checked
- Gymdesk - Terms & Conditions — Documentation, checked
- Gymdesk - Billing — Product page, checked
- Gymdesk - Attendance Tracking — Product page, checked
- Gymdesk - Booking — Product page, checked
- Gymdesk - SMS & Text Messaging — Product page, checked
- Gymdesk - Member App — Product page, checked
- Gymdesk - Gymdesk Payments — Product page, checked
- Gymdesk - Integrations — Product page, checked
- Gymdesk - Members / CRM — Product page, checked
- Gymdesk - Lead Management — Product page, checked
- Gymdesk - Reporting — Product page, checked